Tie evidence to the proposed lot
Record the supplier, material name, quarry or origin where available, block or lot identifier, date, quantity and proposed pieces. Images should be mapped to identifiable slabs or packages rather than presented as generic marketing references. If physical samples or inspection reports exist, link them to the same identity and note whether they represent the full lot or only a subset.
Compare against written acceptance criteria
Review background, movement, inclusions, pores, fissures, repairs, resin, mesh, reinforcement, finish, thickness, dimensions and yield requirements that are visible or documented. The review should separate observations from judgments and identify what cannot be assessed remotely. Any required technical property must be supported by applicable evidence rather than inferred from a material name or photograph.
Close outstanding items before release
List unresolved questions, deviations and approvals, then identify who can accept them. Confirm fabrication scope, layout, sample standard, inspection, marking, packing, loading, quantity, destination and replacement strategy. A lot should not be described as approved merely because images were received; the project team must record its decision and the evidence it relied on.